Terms and Conditions are very important information for members who are willing to book trekking, Expedition, and travel trips with Snowy Horizon Treks and Expedition Company. The Terms and Conditions contain the information to the client regarding the procedures of Booking Confirmation, Payment & Refund System, Cancellation, and Other Charges levied as per policy. You are suggested to read and understand it carefully before declaration of booking any packages. The Booking Terms and Conditions constitute a legally required contract between Snowy Horizon Treks & Expedition along with you for the services to be provided by us and set out the basis of your legal relationship with our Company. The details of our Terms and Condition are listed below:

1. Bookings and Payments

To make a booking you must send us a completely filled Booking Application Form, with 20% of payment of the trekking/hiking/tour cost and 30% of the peak climbing/ expedition cost. This will constitute acceptance by you of these Terms and Conditions. You need to submit a scanned copy of each passport of the team to our office via email or fax including a passport size picture. Rest 20% of trekking cost and 30% of Peak Climbing cost should be paid as 2nd installment at least 15 days prior you leave from your origin to Nepal for the trip. Balance 60% of trekking cost and 40% of peak climbing/expedition cost should be made in Kathmandu before departure for the Trip. The trekking/tour/ climbing/expedition trip is starting only after full payments of the total trip cost. The cost is valid as agreed.

Please, contact us once regarding direct deposit details. The client is paying the bank charge himself/herself at the time of payment from his/her bank. A receipt will be provided as per the amount received in our account only. Below are our Bank account details if you are willing to transfer the payment via your bank account:

Option: A

Account Name: Snowy Horizon Treks & Expedition (P.) Ltd.

Company Address: Bhagawati Marg -123, Thamel, Kathmandu, Nepal.

Payee Bank Name: Nabil Bank Ltd., Teendhara Branch

Bank Address: Teendhara, Kathmandu, Nepal.

Account No: 0204217500192

For Currencies: Euro / USD/ GBP and Other currencies if applicable)

Swift Code: NARBNPKA

Option: B

The below bank account is to be used for Indian currency; from India only.

Account Name: Snowy Horizon Treks & Expedition (P.) Ltd.

Company Address: Bhagawati Marg -123, Thamel, Kathmandu, Nepal.

Payee Bank: Nepal SBI Bank Ltd., Durbar Marg branch

Bank Address: 26 - Durbarmarg, Kathmandu, Nepal.

Bank Account No: 17725240200328 (INR / NPR)

Swift Code: NSBINPKA

Option: C

Account Name: Snowy Horizon Treks & Expedition (P.) Ltd.

Company Address: Bhagawati Marg -123, Thamel, Kathmandu, Nepal.

Payee Bank Name: Nabil Bank Ltd., Tindhara Branch

Bank Address: Tindhara, Kathmandu, Nepal.

Bank Account No: 0201017505140 (INR / NPR)

Swift Code: NARBNPKA

For the payment by Credit Card, please contact us by mail or follow the procedure listed below. Please keep in mind that we only accept Visa or MasterCard and a 4% levy, will be added for a card processing fee on top of the package bills.

Option: D (Credit Card Payment)

Process

• Click the link below & Pay your bill online by Credit Card:
• To pay the trip bill by offline credit card you need to submit the following documents to our company attesting in the mail:

• A copy of the passport 
• A copy of your Credit Card on either side 
• An authorization letter mentioning the bill amount inclusive of bank charge. 
• Please click here for the authorization letter form for the word file 
• Please click here for the authorization letter form for PDF file-
• A passport size photo

Note: 

• In case of failure of on-time payment, as required Snowy Horizon will not be compelled to provide the services as per the bookings and agreement made between us.
• In some cases, it may be possible for us to accept your last minute booking 15 days prior to the tour/trip departure date, full payment is then required. 
• We do accept your last minute booking with 100% payment in some cases of Nepal trip, but last minute booking may not be accepted for Tibet, Bhutan, Sikkim, and India trips.

2. Cancellation Policy

Notice of cancellation shall be submitted by the client in writing by mail with an authentic reason(s), then refund procedure will be made as follows:

Cancellation rule for Trekking/hiking/tour Etc.

• If cancellation made before 30 days of the trip departure date, 15% of the total trip cost will be charged as cancellation, and the rest will be adjusted in their next trip or refunded after deducting the processing charge of Nepal Rastra Bank to make a draft. 
• If cancellation made before 15 days of the trip departure date, 25% of the total trip cost will be charged as cancellation, further will be the same as the above process.
• If Cancellation made before 07 days of the trip departure date 40% of the total trip cost will be charged as cancellation.
• If cancellation made within the week of departure or upon arrival in Kathmandu no refund shall be provided. Due payment should be made or claimed by the legal process.

Cancellation rule for Peak Climbing & Expedition

Cancellation before 60 days of the trip, 15% cancellation will be charged.

• Cancellation Before 30 days of the trip 25% cancellation will be charged.
• Cancellation Before 15 days of the trip 50% cancellation will be charged.
• Cancellation Before less than 15 days no refund will be provided.
• The cost of Climbing Permit/s already purchased is/are not refundable.

Cancellation rule for Air ticket purchase

• If cancellation made before 30 days of the ticket departure date, 15% of the total face value will be charged as cancellation, and the rest will be adjusted in their next trip or refunded after deducting the processing charge of Nepal Rastra Bank to make a draft. 
• If cancellation made before 15 days of the ticket departure date, 25% of the total face value will be charged as cancellation, further will be the same as the above process.
• If Cancellation made before 07 days of the trip departure date 50% of the total face value cost will be charged as cancellation.
• If cancellation made within the week of departure or upon arrival in Kathmandu no refund shall be provided. Due payment should be made or claimed by the legal process. 
• No refund will be made of the deposit amount in case of cancellation of the trip for any other else reason. 
• No refund will be made to clients who drop out from the journey regardless of whatever portions remain unused in the itinerary.

3. Liability

• Snowy Horizon Treks and Expedition aims for the fulfillment of your every desire, in this connection, we perform our duties honestly and seriously to make your experience smooth and pleasant. However, this company will not take any responsibility regarding changes and alternations in the itinerary due to unavoidable circumstances such as landslides, road blockage, flood, snow, political unrest, cancellation of flight, delay arrival, sickness, or accidents. Any extra cost incurred thereof shall be borne by the clients on the spot. All clients are advised to take out their own insurance to adequately cover medical and personal accident risks. 
• Snowy Horizon Treks and Expedition while undertaking tours, transportation, hotel accommodation, and other services only acts as an agent on the clear understanding that it shall not be, in any way, responsible or liable for any accident, damages, loss, delay, international flight cancellation/delays, or inconvenience caused in connection with the travel facilities arranged by the company, its employees or agents. All bookings are accepted and executed with the utmost care, yet no responsibility is undertaken for any change or deviation because of factors beyond our control.

4. Assumption of risk

The traveler/trekker understands that during the course of the trip, certain risks and dangers may occur, including, but not limited to, the hazards of traveling in mountainous terrain, accident or illness in remote places without medical facilities, and the forces of nature. The traveler/trekker agrees to assume all risks associated with the journey and agrees that no liability will be attached to the company or its outfitters, employees or agents, or to any member of the tour group in respect to death, personal injury, illness, or delay of traveler/trekker, or for any loss or damage to the property of the traveler/trekker during the course of the trip, however, caused.

5. Travel Insurance

It is a condition while booking treks and tours with us that travelers/trekkers/climbers must be protected by insurance themselves that covers cancellation, accidents, health, emergency evacuation, and loss of items, theft of or damage to baggage, and personal effects.

All costs for emergency evacuation must be paid in cash in Nepal unless an insurance company has agreed to pay the costs on your behalf. It is important that any insurance policy issued to cover emergency evacuation for climb/trek/tour does not exclude alpinism or mountaineering.

6. Children

A legal guardian must accompany all travelers under the age of sixteen. If you have a question regarding age and suitability, please contact us for further information.

7. Publicity 

You agree that Snowy Horizon Treks & Expedition may use images (Photographs) of you taken during the trip without recourse to you and without compensation to you, for publicity and promotion purposes only through whatever medium it chooses.

8. Privacy 

In order to collect information from you to make a booking through our company, we ask many questions to obtain the necessary permits, etc. No private or personal information that you supply to us when making a booking will be disclosed for any other purposes.

9. Complaints

If you have any subject of a complaint about the trip/tour, you must inform the tour leader or guide at the earliest and provide an opportunity to correct him/them at once.

10. Supplement Charge

On our trekking and tour packages, rooms or tents are provided on a twin sharing basis. Thus, a single room supplement charge will be imposed on a client who does not have another tour participant to share a room/tent with.

11. Amendment of tour cost

We reserve the right to revise the pricing rate posted at our website, under any circumstances, or under the pressure of various external factors that are beyond our control, for instance, changes in the exchange rate, government action, etc. However, we put forth an effort to keep on the present rate.

12. Unforeseen Circumstances

If Snowy Horizon Treks & Expedition cancel your trip due to unforeseen circumstances like war, natural disasters, conflict, unfavorable climate, etc., we would be happy to refer you alternative trip of a similar standard. Even if this does not fit your personal interest, all monies paid by you to our company will be refunded. However, remember, any other expenses incurred by you because of this booking are entirely your responsibility.

13. Client is Responsible

A tour/trek guide who represents Snowy Horizon Treks & Expedition deserves all authority during your tours. If you commit any unlawful act, you are compelled to leave the tour. No refund will be made in such a case.

14. Impact on Your Journey

We put our every effort to ensure comfortable traveling of yours, but it is must understand that what you might be accustomed to in the western affluent countries, the Himalayan countries cannot afford such facilities. Weather is another factor that directly affects your journey. Hence, patience in mind, enthusiasm, and proper preparation before the head is must venture into account.